Distinguished Student Presentation Award

The Society of Mississippi Archivists (SMA) welcomes student presentations at our 2022 Annual Meeting. To celebrate excellence in student presentations, the SMA Distinguished Student Presentation Award recognizes an exceptional presentation by a student at the Society of Mississippi Archivists’ Annual Meeting. This honor is awarded to an individual currently enrolled in undergraduate or graduate studies with a desire to work in libraries and archives. The award recipient will receive a certificate and a $100 honorarium following the conference.

Presentations will be reviewed by a selection committee who will determine the recipient. In the event that none of the presentations meet the requirements of the honor, no award will be given this year.

To submit a proposal, go here. To qualify for consideration, please self-identify as a student under professional title.

If you have any questions, contact Jennifer Brannock at Jennifer.Brannock@usm.edu.

New Officers & Board Election

Congratulations to Mona Vance-Ali, who is now President of SMA, and to Carrie Mastley, who is now Vice President / President Elect! Thanks to Laura Heller for agreeing to continue serving as Secretary / Treasurer.

We now have three open board positions. If you are a member of SMA, please submit your choices in this poll by noon on Friday, April 23.

2021 Virtual Conference

Below is the schedule for the Society of Mississippi Archivists’ annual meeting on April 16, 2021.

Links to recorded sessions have been added below the graphic.


9:30 am – Welcome / Session 1 [watch recording]

“Taking out the Fun Stuff”: Reworking First Year Experience Classes’ Encounters with Archives During COVID-19 (DeeDee Baldwin, Melody Dale, Jessica Perkins Smith)


11:00 am – Session 2 [watch recording]

Mississippi Federation of Women’s Clubs: A History of Literacy Advocacy and Library Service (Miranda Vaughn)

This recording must be downloaded from Google Drive because YouTube won’t process it for some reason.


1:00 pm – Session 3 [watch recording]

A COVID-Style Celebration: Creating a Socially Distant Exhibit Experience (Kate Gregory)


2:30 pm – Session 4 [watch recording]

Keeping Archives on the Front Burner Through Social Media (Jennifer Brannock, Jennifer Ottinger)


3:30 pm – Board Meeting

All members of SMA are invited to attend board meetings, especially those interested in leadership positions for the coming years.

Failure of SB 2727

We are happy and relieved to announce that SB 2727, the bill that would have given control of the Mississippi Department of Archives and History’s board of trustees to the executive branch, has failed overwhelmingly in the House. Thanks to all of you who contacted your representatives and spoke up to protect the integrity of MDAH and historical instruction in our state.

Recognition of Bettye Brown

Photo by Luisa Porter, used with permission.

The Society of Mississippi Archivists honors the life and service and mourns the February 21 passing of Bettye Brown, the Local History Assistant at Columbus-Lowndes Public Library’s Billups-Garth Archives. Since she began working at the archives in 2008, Brown helped untold numbers of patrons discover their family stories, worked on the development of print and digital resources, and assisted Mississippi School for Mathematics and Science students with their historical research projects. MSMS history teacher Chuck Yarborough wrote of her, “Her contributions to our students were contributions to our community’s future. We often say that we stand on the shoulders of others. A host of MSMS alums stand on Bettye’s shoulders, and she will be sorely missed.”

Mona Vance-Ali, who worked with Brown in the archives, said, “It was Bettye’s smiling face and dedicated work that helped make our repository a success. For thirteen years she assisted students, interns, and patrons with their research and projects. She leaves behind many fond memories. She was a colleague, but most importantly a friend.”

Bettye Brown’s work will live on through the lives she touched and the records she preserved for future generations. The Society sends its deepest condolences to her loved ones.

Statement on Mississippi Senate Bill 2727

The Mississippi Department of Archives and History (MDAH) was founded in 1902 and is the second oldest state archival program in the country. Though initially founded to protect the “Southern identity” and preserve records of the Civil War, the agency has expanded its reach and mission and now collects, preserves, and provides access to the many and varied archival resources of the state of Mississippi and is heavily involved in managing Mississippi’s historic landscapes and structures.

MDAH is currently run by a Board of Trustees composed of nine individuals drawn from across the state. Members are nominated by the Board itself and confirmed by the Senate. Senate Bill 2727 would strip this nominating power from the Board and transfer it to the Executive Branch of the State of Mississippi. The Society of Mississippi Archivists condemns this action in the strongest possible terms and urges members of the Mississippi House of Representatives to vote “no” on this action. We also urge Mississippi residents to contact their state representatives and share their concerns about the proposed course of action. That this action was proposed without any public notice before the Senate vote is particularly troubling.

Under its current configuration, with former Governor William F. Winter as President of the Board for fifty years and now Judge Reuben Anderson, the Board has worked in a nonpartisan way to preserve this complex history. Working together despite their own political differences, the Board successfully raised resources and support for a new Archives and History Building in 2003, followed by the Mississippi Civil Rights Museum and the Museum of Mississippi History in 2017, allowing Mississippi to not only be a destination for researchers, but also offering a place where difficult, controversial stories can be told by trained historians and archivists in a truthful way without concern for political fallout.

It is critical, now more than ever, that this work continue without political pressure. In 2017, just after the initial opening of the two museums, New York Times art critic Holland Cotter visited. Cotter was especially struck by the brutally honest approach to Mississippi history that the Museum’s curators took, explaining that “to a startling degree, and despite being a state-sponsored institution, the museum refuses to sugarcoat history.” We are also a state that just took a very small step out of this dark, racist past by finally changing the state flag in June 2020, in large part due to the potential major loss of revenue and financial support from entities like the NCAA and other organizations who threatened to pull events and funding from the state. We cannot go back. Placing the Board of Trustees in the hands of the Executive Branch invites significant politicization of the work of the agency and threatens to undo the good that the MDAH has done in telling the stories of this state in a candid, evidence-based way.

Mississippi is a state with a complex and difficult history that still struggles with issues of civil rights and racial justice. The ability to continue work in the preservation and accessibility of Mississippi history unencumbered by political interests is critical to the success of the mission of MDAH. The independence of the MDAH Board has been central to its integrity, and it should remain that way.

The Board of the Society of Mississippi Archivists

Call for Papers

The Primary Source, journal of the Society of Mississippi Archivists, is a peer-reviewed journal dedicated to supporting the work and research of archivists, librarians, and historians in Mississippi, but also welcomes papers from archivists, librarians, and historians outside of Mississippi.

The April 2021 issue will be a special edition focusing on archival work during the first year of the COVID-19 pandemic. There will be two sections. The first section will be for peer-reviewed articles, on topics that include, but are not limited to, the following topics in the context of the COVID-19 pandemic:

  • Archives management (staff and resource management; designing, implementing and managing long- and short-term processing projects, etc)
  • Innovative processing techniques and procedures
  • Innovative approaches to reference and instruction and providing access
  • Community outreach
  • Activities and projects related to social justice in the archives (Promoting Inclusion in the Archival Profession; Seeking, Collecting, and Promoting Collections from Marginalized Groups; Developing Collection Policies that Promote Inclusion; Including Marginalized Histories in Instruction; Creating Anti-Racist Descriptive Practices; Celebrating Cultural Histories of Marginalized Communities; Researching Marginalized Communities or Social Justice Topics
  • Exhibit design and implementation (digital and non-digital)
  • Reviews of books of interest to archivists, librarians and historians.

Articles submitted for peer review should be between 3,000 and 6,000 words and formatted in Chicago style.

The second section will be for informal personal reflections on pandemic experiences, limited to 500 words each.

Deadline for submissions: February 15, 2021

Publication Date: April 15, 2021

To submit a paper, please visit the journal website: http://aquila.usm.edu/cgi/submit.cgi?context=theprimarysource

Personal reminisces may be sent to jmcgillan@library.msstate.edu

Please contact the editor, Jennifer McGillan (jmcgillan@library.msstate.edu) if you have any questions/concerns.

Primary Source web address: http://aquila.usm.edu/theprimarysource/

Call for Papers: Society of Mississippi Archivists 2021 Annual Meeting

The Society of Mississippi Archivists will hold our annual meeting online again this year, due to Covid concerns. The meeting will be held April 15 and 16 2021, via WebEx.

Registration is free and will be open shortly.

Theme: “Creative Problem Solving in Archives: Covid, Low Budgets, Natural Disasters, Oh My!”

This past year, perhaps more than any other in recent memory, has required archivists to use creative problem solving skills, whether it be how to safely space out a reading room, how to safely offer instruction and reference, or how to prove to stakeholders that archival work can be done remotely. But creative problem solving is not new to archivists- all of us have dealt with insufficient budgets, supplies, and staffing, or perhaps faced damage related to mold, building leaks, or natural disasters. How have you handled these issues creatively?

Please share your proposal in roughly 250 words.

This call is open to non SMA members and graduate students.

Proposals are not restricted to the conference theme. All proposals related to archives will be considered.

Please submit proposals to Mona Vance-Ali at mvance@lowndes.lib.ms.us by March 15.

New board member

After saying goodbye to Jenifer Ishee, who took a job out of state, we are pleased to welcome our new board: Vic Jones, the Archives & Special Collections Librarian at MUW!

Carrie Mastley will take Jenifer’s place on the Primary Source editorial board.

Virtual Table Talks – call for spring lineup

SMA’s Virtual Table Talks are one-hour informal discussions to promote the sharing of knowledge between archivists working in Mississippi galleries, libraries, archives, and museums. Each talk will feature a speaker who will share their experience and knowledge on a given topic. For the 2020-21 season, SMA is looking for presenters who can speak to what activities or projects their institutions are completing in relation to Social Justice in the Archives. Presentations unrelated to Social Justice will also be considered, but preference will be given to topics directly related to the theme.

Presentation ideas include, but are not limited to:

  • Promoting Inclusion in the Archival Profession
  • Seeking, Collecting, and Promoting Collections from Marginalized Groups
  • Developing Collection Policies that Promote Inclusion
  • Including Marginalized Histories in Instruction
  • Creating Anti-Racist Descriptive Practices
  • Celebrating Cultural Histories of Marginalized Communities
  • Researching Marginalized Communities or Social Justice Topics

If you are interested in serving as a speaker for a Virtual Table Talk, please contact Carrie P. Mastley (cmastley@library.msstate.edu) no later than December 4, 2020. Please include your name, institution, presentation title, and a description of your presentation (description not to exceed 200 words). In your description, you may wish to include how your activity/project originated, how you instated or completed the activity/project, why it is important to our profession and patrons, what problems or issues it might resolve, and any insights or lessons learned. Final presentations should be no longer than 45 minutes in length.

Tentative Spring Series Schedule: February 19, May 21